Zazou Marketing

Imagine how powerful a message could be created by some of the worlds’ most creative minds. Specifically, imagine what kind of a message the United Nations, the International Advertising Association and some of the world’s greatest advertising, marketing and media agencies could create…

Well, they have done just that with the launch of Hopenhagen, or hopenhagen.org, “a global marketing and communications initiative that will inspire and generate mass activation around the world,” according to the press release. Yep, we’ve got big names, big ideas and big, lofty goals all converging with this marketing campaign.

What exactly is Hopenhagen? Here’s the opening copy from the website:

“Welcome to Hopenhagen.
On December 7, 2009, leaders from 192 countries will gather at the UN Climate Change Conference in Copenhagen, Denmark to determine the fate of our planet. Let’s turn Copenhagen into Hopenhagen.”

The focus of the climate change conference is to solve our environmental crisis, explains the copy.

And accompanying the marketing campaign copy is a place to add your own thoughts on what gives you hope. The ideas that people have input then run as a scroll on the bottom of the web page.

The focus, then, is clearly hope. And here’s what the press release says about what inspired the idea:

“Hopenhagen stemmed from the idea that the UN Climate Change Conference is an opportunity to protect people and the planet, while powering global green growth. The campaign will emphasize a shift from “coping” or ignoring to “hoping” and ultimately acting to create a new reality.”

What I find most interesting about this marketing campaign is that in today’s world of flash and design-driven advertising and marketing campaigns, it’s primarily copy driven. Even more, it’s effective: the campaign is simple; the copy is creative; and it gets you engaged and thinking.

So, what gives you hope?

I fear sounding like a broken record, but that’s not going to stop me from saying it again: Make me care.

I know that I just wrote about this, but I was inspired to revisit the topic when I read Amanda Ameer’s Life’s a Pitch blog posting today. This week she is asking the same eleven questions of different New York City publicists. Today, she posted the answers of Steven Swartz, who is the founder of Dotdotdotmusic, which provides PR and consulting services to the new music field.

Here is an excerpt from the post:

What is the purpose of a press release? And what, in your opinion, is the most important aspect of a press release?  How does that element accomplish the purpose?

I think any publicist would agree that it’s not enough to convey the essential information — you have to answer the reader’s unspoken question, “Why should I care?”  Ideally, all of the elements of the release work together to provide that answer, but the heavy lifting is accomplished by the narrative you create in the release, and the context you provide to support and enrich that narrative.

So there you have it. Another voice who reminds us that whether you are writing a press release, a brochure, a website or any other marketing material — make sure it answers the question, “Why should I care?”

I was contacted by two new clients this week. One gave me a list of ideas about their company; the other gave me what amounted to a list of facts about an event. Both clients wanted the information turned into one page of marketing material copy. And both were rush jobs — the marketing materials needed to be done in less than 24 hours — so there was no time to get additional information to fill out the marketing pieces.

Can you guess which one I took on and which one I passed on until I could get additional information? You may be surprised to know that I took on the one that started out as essentially a list of facts. Why? Because with such details I knew the:

• unique selling proposition
• target market
• what sets them apart from their competition

Here’s the key: If I have the facts and details to start with, I can usually add flavor, tone, and style. But with only series of belief statements, I have little to work with to tell your customer why they should hire you or buy your product.

Here’s an example: The list of facts included the location of a contest that the organization is putting on (Highline Ballroomin NYC) and what the grand prize will be for the winner of the contest (including a Jacob & Co. pendant).

There are certainly plenty of people who know exactly what kind of vibe and caliber this performance space is and just how coveted a a custom-made Jacob & Co. pendant is. However, there are plenty of people who do not. And if someone who does not know is being approached to be an investor, the one-sheet needs to let him or her know what kind of an event this is.

That in mind, to address what kind of a club the Highline Ballroom is (and by extension, the contest), I included the caliber of artists who have performed there:

“That night, the six contestants will let loose and have some fun—all at the same location that performers like Lou Reed, Mos Def, and Amy Winehouse have performed, at the Highline Ballroom, a performance space in the Meat Packing District on 16th Street.”

And when I described the grand prize, I included some of the designer’s celebrity fans — thereby showing just what kind of caliber the entire contest is:

“a custom-made Jacob & Co. pendant (popularized by the likes of Angela Bassett, Jimmy Fallon, Gisele Bundchen, Sean “P. Diddy” Combs, Enrique Iglesias, Justin Timberlake, Fred Durst, David and Victoria Beckham and many others)”

So, when you are creating your marketing materials, remember to include the details of what sets you apart — and also remember to include information that lets people know just why those details are relevant.

I got a call today from a client who wants a brochure. He wasn’t sure what he wanted, so I mentioned a few possible topics that we could cover in the marketing material, many of which were a surprise to him. It made me think that it might be helpful if I posted some general areas that are often covered in brochures.

So, as you think about your own brochure, think about which of these will be most helpful in selling your service or product. And that really is the key — don’t just include that you have been in business for 50 years because you think it sounds impressive; only include that information if it’s going to make your clients buy your product or service. And keep in mind that you almost never want to have all of the following topics covered in one brochure!

Also, just because you talk about your services (or some other topic), you should not label the section “services.” Instead come up with a catchy, descriptive header that helps sell your company, product or service.

Possible features to include in your service or product brochure:

• Introduction – Outline what you offer and–of course–what you do for your client.
• Call to action – Ask the reader to act. Do you want a call? Order a product? Or for the client to visit a website? Then let them know what to do and how to do it.
• Services and/or products – Describe the services and/or products you offer (and always focus on how they benefit your customer).
• Business structure – Describe how you do business and why it benefits your client.
• Clients – Include case studies or a list of people or organizations who have hired you or bought your product. Or you can include descriptions of the kind of companies who have hired you.
• Testimonials – Include testimonials that tell how great you or your product or service is, of course, And, if possible, use ones that include numbers that prove that your service or product has improved their life.
• Fees, prices and terms – If you have a set price structure, you may want to include it, in addition to any guarantees that you make. For products, you may want to also include shipping and handling costs.
• Features – Highlight features that set your product apart from your competition. And, of course, include how those features benefit your client.
• How the product works – Describe how your product works and what it can do, including why its superior to the competition.
• Information about the buyer – Sometimes its helpful to spell out who the product or service is designed for. (Even if you don’t have an entire section for this, all of the content should keep this person in mind.)
• Applications – Describe how your product or service can be used and answers the question of what problems it solves.
• Availability – If you sell a product or two or three or more, you may want to list the models, sizes, construction materials, options, accessories, etc. Again, include why these specs matter to your client. Also, you may want to include charts and graphs to help your client select the right product.
• Technical specifications – For products, you may want to include and technical requirements, such as cleaning methods, storage conditions, etc.
• FAQ – This is obviously where you include frequently asked questions (and their answers).
• About Us – Including a brief company description section can show that the service or product is backed by a reputable company. And, if it well help sell your product or service, highlight the credentials of important employees.
• Support – This section can be either who and how to contact support, or it can be information about delivery, installation, upkeep, etc.

Coming up with marketing copy seems like it should be easy. After all, you’re writing about something you know well – your own business. In reality, we often know our own business too well, so we stumble around looking for the right words to describe it. Even worse, we end up making mistakes that can cost us business.

So the next time you start writing your brochure, newsletter, sales letter or website copy, keep the following pitfalls in mind. Avoiding these can mean the difference between making a sale and sending potential clients running.

1.    Benefits, not features. You’ve heard this one before, but you probably need to hear it again. Don’t get so charmed by your “features” that you forget to talk about your benefits. Don’t just say that your widget is cool because of its bells-and-whistles. Instead, explain how those bells-and-whistles help your customer. So, when you list a feature, follow it with words like, “so now you can… ” (and spell out exactly what problems it’s going to solve).

2.    Not so impressive. The first sentence of your brochure or website should NOT be, “We’ve been in business since 1984” (or whatever year you started). Your potential clients simply don’t care. At least not yet. Hook them by telling them how you can help them. Once they’re hooked, you can impress them with your experience and how long you’ve been in business.

3.    You’re not the only one. Don’t bother including that you are passionate about what you do or that you love your job. Absolutely everyone makes this claim (like everyone claims to give superior customer service). And it simply isn’t a selling point. Stick to telling potential clients how you can help them.

4.    Avoid hype. Don’t use buzzwords like “spectacular,” “incredible,” “one-of-a-kind” and “breakthrough.” These simply alert people to the fact that you are selling something, and your reader stops paying attention. Instead, explain what makes your product or service spectacular. And don’t forget to include what your clients will get out of it.

5.    No one cares about you. I know it’s hard on your ego, but people really don’t care what you do or who you are. They do care how you can help them. Remember to keep the focus off of you and on what you can do for your customer. Instead of saying, “We offer professional guidance to small businesses,” say, “If you are a small business stuck in a rut, we can help you overcome barriers and get new clients.”

6.    You are not a professor. I’ve said this before, I know. Still, it’s important to remember to simplify your sentences! Once you’ve written a draft, go through your document sentence by sentence, and see where you can split sentences into two. Then go through and take out insiders lingo. And take out unnecessary or convoluted words (come to think of it, “convoluted” is a great example of a word to avoid!). Big words and long sentences simply won’t help you to be taken seriously. But easily-grasped words and short sentences will make your marketing materials accessible.

7.    It’s all about sales. Remember that the goal of your marketing materials is not to impress, be liked or even to present a professional package. It’s great if your materials do that too — but the goal is to make sales. So don’t lose sight of your goal. Think very carefully about what your copy is actually doing. Is it acting like your star salesperson? If not, scrap it and start over.

Zazou Marketing

When you’re writing words like shake up, shape up or set up, do you ever wonder whether to use two words or combine them into one with a hyphen? Well, you’re not alone. Here’s a little rule to follow, use “shake up” when you need to use a verb and ”shake-up” as a noun or an adjective. Others that fit in a similar camp are:

Verb            Noun or Adjective
shape up        shape-up
speed up        speedup
set up            setup
sell out          sellout
stand in         stand-in
tie in              tie-in

Of course, the English language often makes no sense at all. For example, “second hand” is a noun, while “secondhand” is an adjective or adverb.

So, remember, next time you shape up your house, set up a garage sale and get rid of all of that secondhand clothing…

I finally feel like I have my due. Someone who is not a writer is talking about the importance of writing…

Richard Anderson, chief executive of Delta Air Lines, says over and over in a New York Times article that when he’s hiring he looks for good communication skills. And he specifically mentions writing skills. I know that everyone says that they are looking for good communication skills, the ability to prioritize, and the ability to multi-task, blah, blah, blah. But he says he’s looking for good communication skills so many times that I actually believe he means it.

Here’s his point:

“People really have to be able to handle the written and spoken word. And when I say written word, I don’t mean PowerPoints. I don’t think PowerPoints help people think as clearly as they should because you don’t have to put a complete thought in place. You can just put a phrase with a bullet in front of it. And it doesn’t have a subject, a verb and an object, so you aren’t expressing complete thoughts.

“And a lot of what we do in communication, when you write e-mail, you need to express yourself very clearly so people understand whether we’re going to L.A. today or we’re going to Boston today.”

So, there it is. Writing really is important. Well, at least according to Richard Anderson and me. Two down, how many millions to go?